It’s that time of year again for home inspection conferences! And preparing for them can be a bit stressful. There are a lot of bells and whistles that go into preparing for a home inspection conference.  They require a lot of planning time before execution. Here’s three tips to help you prepare for the big day:

1. Identify your audience for the conference: Ask yourself, who is your conference for? What will be the ages of the people who you are inviting to attend? These demographic details can help you execute a huge part of the logistical side of your conference. In terms of location and the environment, you can plan a lot based off of the age and demographics of your conference. For example,  a conference involving an older, professional crowd will take place in a more sophisticated location versus a conference catered to youth. Knowing your audience also helps you decide on food selections, decorations and how you plan to market the event. Be sure to square audio way these details at the very beginning of the planning of your conference.  Understand that once you have your audience identified,  a lot of the logistics of the conference will fall in place because you’ll have a clear understanding of who to cater to and how.

2. Prepare your marketing plan: Identify appropriate methods of how to market your conference. There are a variety of ways to get the word out there. Budget in items like brochures, invitations and fliers. Or perhaps you choose to market online. If so, set up consistent times to market your conference on your social networks and websites. In terms of inviting people, send out timely invitations to attendees either postal or electronically. The key to good marketing for your conference is to reassure you give attendees ample time to prepare.  Make sure you send out invites at least two months prior. Also, market consistently as a way to attract people and share details about the event.

3. Layout a budget that works for you: A conference can cost a great deal of money when considering marketing items, food, decorations and location. It also cost to have experts and guest speakers come in to speak at your conference. Set a price for those things and people. Based on funds, decide what is available to spend on your conference. Also consider incentives for your attendees such as conference t-shirts, folders, bags, etc. Make sure you go through the necessary items and people with a fine tooth comb as a way to financially prepare for your conference.

And these steps are just the beginning! Again, it takes a lot of time, money and teamwork to prepare for a conference. Plan early and plan wise. Happy conferencing!